Job Description

Job ID#: 28598

AP Team Duties

• Reports to Corporate Accounting Manager
• Input, process, and pay all Accounts Payable accurately and before due dates/deadlines
• 200+ Projects/Entities
• 1000+ invoices processed per week
• Pay Debt Service obligations on a monthly cyclical basis
• Pay all Property Tax invoices/obligations on an annual cyclical basis in collaboration with Sr. Property Tax Analyst and other staff
• Prioritize the payment of investor distributions monthly in conjunction with Investment Accounting, Corporate Accounting Manager, and Treasury Administrator
• Create dummy checks to record wire and ACH payments to the general ledger system
• Verify data and confirm receipt of accurate W-9’s for all vendors prior to release of payment
• Direct the preparation and distribution of 800+ federal 1099 forms annually
• Monitor Exceptions in Yardi P2P
• Setup role contacts for workflows in Yardi Voyager 7S
• Setup approved vendors and workflows in Yardi P2P
• Produce positive pay files for 10+ banks three days a week
• Work with Treasury Administrator and staff, along with accounting reports to ensure available cash for payables
• Assist Corporate Accounting Manager with special projects
• Communicate with vendors to troubleshoot payable issues
• Provide services to internal clients such as Property Management – pulling invoices, verifying payments, etc.
• Work with Intercompany payables
• Troubleshoot or research unique issues and respond to rapid turnaround payables
• Ensure delivery of certain packages, checks and courier shipments

Skills, Traits, Experience needed

• Previous experience working in a busy Accounts Payable environment
• Proficiency with Microsoft Excel, Microsoft Outlook, Microsoft Word, PDF (portable document format) files
• Excellent communication skills
• Customer Service focus – for Vendors and Internal Departments
• Self-Motivated
• Dedicated Work ethic and Professionalism
• Yardi P2P (Procure to Pay) experience strongly preferred, or an adaptive ability to learn new systems

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